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Senior Administrative Assistant

System One is currently recruiting a Senior Administrative Assistant for our client in Bogalusa, LA. This is a 2 year contract assignment.


The Senior Level Administrative Assistant will provide a variety of business and administrative duties in support of the Project Team. Work assignments are complex in nature, and require considerable judgment, tact, creativity, and initiative in order to resolve problems


Qualifications:



  • High School Diploma or Equivalent


Responsibilities:



  • Serves as a liaison between the Project Team and visitors as required

  • Requests and schedules appointments and meetings and resolves problems

  • Administers and updates various records and record keeping systems

  • Ensures that the project files are maintained; reviews requests for information and determines the appropriateness of release

  • Maintains organized files (electronically and hard copy) on appropriate file systems

  • As required/requested, support document control functions of receiving documents and/or issuing documents to various entities, using the specific document control systems

  • Drafts confidential and public correspondence, edits documents, takes and transcribes minutes of meetings, and performs other administrative duties

  • Manages calendars and meeting schedules

  • Arranges (and rearranges) travel for the Project Execution Team as required

  • Represent the office in a professional manner to both internal and external customers

  • Communicate information clearly and concisely in a level of detail that is appropriate for the audience

  • Screen/Analyze/Direct phone calls

  • Coordinate and maintain good working relationships with fellow employees in the Company and on the project

  • Order and maintain project office supplies


 

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